DMS (Document Management System)
Secure and structured enterprise document custody with instant retrieval.
Centralized enterprise document archival, metadata classification, and compliance retention on OutSystems.
Understand the business
Lost in the archive.
Disorganized digital file storage, unversioned copies, and lack of audit trails make document retrieval difficult and increase statutory compliance risk.
- 01 Files saved across fragmented local and shared network drives
- 02 Manual folder-based searching with inconsistent naming
- 03 Duplicate copies edited without centralized version locks
- 04 Untracked statutory retention schedules risking non-compliance
Storage Fragmentation
Records live across uncontrolled network shares without consistent indexing.
Search Delays
Locating specific historical files takes hours without full-text metadata search.
Compliance Exposure
Statutory document retention timelines are managed manually.
Identify latent revenue
Seconds to source truth.
Ensures long-term regulatory compliance while making company documents instantly searchable through automated classification and metadata indexing.
- Full-text OCR and metadata indexing
- Check-in and check-out version controls
- Policy-driven retention and purge schedules
Design adaptive systems
Structured metadata, zero silos.
Enterprise document repository built on OutSystems low-code, featuring automated multi-source ingestion, optical classification, and granular access controls.
- Multi-source intake adapter for scanners, emails, and direct uploads
- Full-text indexing with optical character recognition
- Granular department access control lists
Pilot with on-ground teams
Tested against real records.
Detailed execution records arriving soon
Our team is compiling production telemetry, architectural validation records, and on-ground operational logs for Pilot with on-ground teams.
Refine and deploy
Scale to millions securely.
Bulk ingestion of existing network share archives followed by department folder structure and ACL rollouts.
- Document taxonomy and retention schedule sign-off
- Bulk historical file migration and OCR indexing
- Department user role setup
- Staff training on intake and versioning
Enable and monitor
Continuous compliance on autopilot.
Organizes corporate memory into a secure, searchable archive with strict role-based access controls and compliance retention.
Every problem has an angle. Let's find yours.
Low-code, high-code or sovereign AI: our engineers are ready to build it with you.
